What is RegisterSeat
RegisterSeat is a system for people to sign up for an event, and optionally pay their event fees as well, receive tickets, and track their payment status.
It includes a backend system for the event organizer to manage the bookings from beginning to end.
- Add any custom questions you want participants to answer.
- Completely customizeable pricing system based on any of the fields on the booking page, incl. options for having "early bird" pricing, "late" pricing, and showing price breakdown.
- System automatically opens and closes for booking, change between early bird pricing, regular pricing, late pricing, etc.
- Handles any number of languages. Currently translated into English, Norwegian, Danish, Swedish, French, German, Spanish, Dutch, Finnish, Latvian.
- Barcode systems (QR and Code128) for easily registering people when they arrive at the event. Android app available that works directly with the RegisterSeat server (currently not available from Google Play).
- Option for unlimited or limited number of participants.
- Option to group bookings together and make one payment for all. Also automatically assigns the same room ID to all in case room management is enabled.
- Option for having people on standby for events with limited space.
- Option for customized availability calculation, eg. based on lodging options.
- Easily manage room assignments, including pre-defining a list of rooms optionally of a limited size.
- Option to request an authorization from parents/guardians for participants who are under 18.
- Discount codes that can be given to certain people for getting special pricing or for other special cases.
- Can be time limited.
- Option to set number of times they can be used.
- Option to set individual pricing per discount code.
- Can also be used to reserve seats which nobody else can book.
- Option for sending invites (with the same features as for discount codes).
- Payments options can be: bank/wire transfer, debit/credit card, check.
- For bank/wire transfers multiple bank accounts can be configured to handle difference currencies.
- Online debit/credit card payment (and other methods like SEPA Bank Transfer, Giropay, Bitcoin, and more) through Stripe, Mollie, PayPal, Braintree, Nets, Authorize.net (and potentially any other payment gateway)
- For these payment gateways the payments are automatically registered within the system (you don't need to manually register that they have paid)
- Option to require payment immediately, or automatically cancel unpaid booking after a set number of days plus an optional grace period.
- Participants receive a customized confirmation email including a link and a pin code to update certain information on their booking, as well as viewing their payment details.
- Organizer receives an email when a person makes a booking, with important information being highlighted (like special needs).
- Handle late payment by optionally adding additional fees after a certain date.
- Reports to make planning easier: booking flow and summary, arrival/departure, room assignments, age and other statistics, payments and invoices, list of emails.
- Multiple people can granted access to the backend in order to access and manage bookings.
- All raw data can be exported to Excel or other desired format.
- System is API ready for potentially integrating it into your own website or other online system. Contact us for details and documentation.
- Could potentially also be extended to print name tags with any additional info at time of registration, eg. using DYMO label printers.
- If needed we can negotiate any type of customization for your particular events.
- Cost of using the sysetm is negotiated for each organizer. On a few conditions the system may be used on a donation basis.
- If you have any questions or would like to use the system, please contact us.
A few notes
- If an event organizer has multiple events, there are currently no connection between the events, which means that a participant is not uniquely trackable across multiple events (they don't get a login as such). From a database manager's point of view it's a disadvantage, but from a practical standpoint it's an advantage.